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Payroll services
Payroll services for small businesses, from £12 a month
Payslips go out, HMRC receives its submissions and pension duties are dealt with every pay run. Employee Payroll is £24 a month for your first 4 employees. Director's Payroll is £12 a month for your first 2 directors, as an add-on to PayNinja's accountancy packages.
What you get
Payslips for every employee
A payslip is produced for each employee every pay cycle. You must give payslips to staff on or before payday, so we work back from that date.
RTI filed with HMRC
We prepare and submit your Full Payment Submission on or before payday, as the rules require. Each pay run is reported to HMRC without you chasing it.
A reminder every pay cycle
At the end of each cycle you get a reminder email asking for the hours and pay details we need. Payroll does not slip down your to-do list.
A clear what-to-pay summary
Every run ends with a summary of what to pay each employee and what to pay HMRC. You never work out the figures yourself.
Workplace pensions covered
Pension duties are handled as part of payroll, including the auto-enrolment assessment. You are not left reading pension rules on your own.
Prices you can see
Employee Payroll is £24 a month and Director's Payroll is £12 a month. Extra employees and directors are quoted on WhatsApp.
How it works
What happens each time
You get a reminder email
At the end of each pay cycle we email you to ask for the hours and pay details we need.
We send the payslips
We process the payroll and send payslips so they reach your employees on or before payday.
We submit RTI to HMRC
Your pay and deductions go to HMRC in a Full Payment Submission on or before payday.
You see what to pay
You receive a summary of what to pay each employee and what to pay HMRC.
Included
What is in the fee
No hourly add-ons for the ordinary work. If something unusual comes up, we quote it first.
- Payslips for every employee, every pay cycle
- FPS and EPS submissions to HMRC
- P60s and P45s
- Starter forms for new employees
- Auto-enrolment assessment and pension file
- Summary of what to pay staff and HMRC
- Reminder emails each pay cycle
- Employee Payroll for your first 4 employees and Director's Payroll for your first 2 directors
How much does payroll cost with PayNinja?
Employee Payroll is £24 a month and covers your first 4 employees. Director's Payroll is £12 a month and covers your first 2 directors. Payroll is an add-on to PayNinja's accountancy packages, which are quoted individually, and extra employees or directors are quoted on WhatsApp.
What is RTI and do I have to send it every time I pay someone?
Real Time Information (RTI) means telling HMRC about pay and deductions in a Full Payment Submission (FPS) on or before your employees' payday. You send one every time you pay your staff, and we submit it for you every pay run. Source: https://www.gov.uk/running-payroll/reporting-to-hmrc
What is the difference between an FPS and an EPS?
An FPS reports each employee's pay and deductions and goes to HMRC on or before payday. An EPS is a separate report, sent by the 19th of the following tax month to claim reductions such as statutory pay, or sent instead of an FPS if you paid no employees in a tax month. We handle both as part of Employee Payroll. Source: https://www.gov.uk/running-payroll/reporting-to-hmrc-eps
What happens if payroll is reported late to HMRC?
HMRC can charge a monthly penalty, currently £100 for a scheme with 1 to 9 employees. There is no penalty if all payments on a late FPS are within 3 days of payday, or for your first late report in a tax year unless you are registered as an annual scheme. A new employer is also not penalised if the first FPS is sent within 30 days of paying an employee. Source: https://www.gov.uk/guidance/what-happens-if-you-dont-report-payroll-information-on-time
Do I have to put my staff into a workplace pension?
For 2026/27 you must automatically enrol workers aged 22 up to State Pension age who earn at least £10,000 a year and usually work in the UK. In most schemes, minimum total contributions are 8% of earnings between £6,240 and £50,270, with at least 3% from you as the employer. We handle the assessment as part of payroll. Sources: https://www.gov.uk/workplace-pensions/joining-a-workplace-pension, https://www.gov.uk/workplace-pensions/what-you-your-employer-and-the-government-pay and https://www.gov.uk/government/publications/review-of-the-automatic-enrolment-earnings-trigger-and-qualifying-earnings-band-for-202627/review-of-the-automatic-enrolment-earnings-trigger-and-qualifying-earnings-band-for-202627
Can I delay putting a new employee into the pension?
You can usually delay the date you must enrol a worker by up to 3 months. You must tell the worker about the delay in writing and let them join in the meantime if they ask. Message us on WhatsApp if you want to use a delay and we will check it fits your staff. Source: https://www.gov.uk/workplace-pensions/joining-a-workplace-pension
Get your payroll quote on WhatsApp
Tell us how many employees and directors you have and how often you pay them. We will quote on WhatsApp.